EMACS Resources

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eMACS Support Unit

  • Tom Hastings, Unit Manager, (406) 444-0338
  • Bonny McCabe, Support and Training Specialist, (406) 444-3322
  • Justin Harris, Support Specialist (406) 444-3345 
  • Meg Aspinwall, Support Specialist (406) 444-2503

What is eMACS?

eMACS, or Montana Acquisition & Contracting System, is the eProcurement software solution utilized by the State of Montana that provides vendor management services, bid and procurement processes, and contract management tools as well as the ability to track contract spend. The Department of Administration signed an enterprise-wide contract with SciQuest, Inc., a leader in public sector procurement and contract management solutions to provide the State with these vendor, procurement, and contract management tools.

eMACS consists of four modules:

  • Total Supplier Manager (TSM) (Vendor Management)
  • Sourcing Director(SD) (Bidding)
  • Total Contract Manager (TCM) (Contracts/Spend Tracking)
  • eProcurement (Shopping)

Live Accordion

Accessing eMACS

Accessing eMACS

All State of Montana employees will access eMACS via the State of Montana's ePass Montana website. Vendors can access the vendor portal and vendor training resources at this website: http://vendorresources.mt.gov/.

Need Help with ePass?

The ePass Montana website is maintained by the Department of Administration's State Information Technology Services Division (SITSD). If you are experiencing difficulties with or have questions regarding ePass contact SITSD's Service Desk at 444-2000.

Adding / Inactivating eMACS Users

All documents needed to add or inactivate eMACS users are listed below.

New Release Updates

New Releases/Upgrades

eMACS 17.2 Release Upgrade

Information regarding Release 17.2 is available below. The eMACS Support Unit will be testing the release but it is advised that users test their business practices in the Test environment as well and report any issues (error messages, changes in functionality, etc.) to eMACS Support, emacs@mt.gov

Event Date and Time Description and Details

Release Promotion: Test Sites Unavailable

Beginning July 7, 2017, 6am MST The 17.2 release will be promoted to the eMACS Test (usertest) environment from Friday, July 7, 2017, 6am MST through Sunday, July 9, 2017, 10am MST.
Release Validation in Test Environment July 10, 2017 - July 28, 2017 (Three Weeks)

It is recommended that users perform testing of functionality critical to their business processes as soon as possible during this three-week period - ideally during the first week. If any issues are encountered, this will allow time for application adjustments and re-testing.

Draft Documentation: 17.2 Product Release Notes

Production Unavailable (Begin Release Upgrade) Beginning July 28, 2017, 7pm MST through July 30, 2017, 10am MST The 17.2 release will be promoted to the eMACS Production environment from Friday, July 28, 2017, 7pm MST through Sunday, July 30, 2017, 10am MST. An email will be sent out when the promotion is complete.
Release available on Production Sites Sunday, July 30, 2017 This date indicates when the features and functionality associated with 17.2 will be available in the eMACS Production site. Final documentation will be provided at this time.

Commodity Codes

Commodity Codes

Review the commodity codes used in the Vendor Management, Sourcing Director, and Total Contract Manager modules:  eMACS Commodity Codes

Learning Resources

LEARNING RESOURCES

Got a Question? Need an Answer?

Frequently asked questions for all modules (updated 5/9/2017): eMACS FAQs.  This document contains questions and answers regarding all four eMACS modules. As the eMACS Support Unit receives questions, our goal is to document that question and response. Still not finding what you need? Email your question(s) to emacs@mt.gov.

Listed below are other types of learning resources to assist you in becoming familiar with the eMACS modules.

Module Handbooks Snippets Quick Reference Guides (QRG)
Shopping    
Sourcing Director
Total Contract Manager
Miscellaneous